Policy
This policy has been instituted based on the Corporate Social Responsibility (CSR) philosophy of VRC Constructions India Private Limited and provisions of Section 135 of the Companies Act, 2013, read with Schedule VII of the Companies Act, 2013 and Companies (Corporate Social Responsibility Policy) Rules, 2014 as amended from time to time and the notifications and circulars issued by the Ministry of Corporate Affairs from time to time.
- CONTEXT:
VRC CONSTRUCTIONS INDIA PRIVATE LIMITED (herein after called ‘the Company’) is committed to undertake CSR activities in accordance with the section 135 and CSR Rules, of the Companies Act 2013.
The Company conducts its business in a sustainable and socially responsible manner. This principle has been an integral part of the Company’s corporate values and believes that corporate growth and development should be inclusive and every Company must be responsible and shall contribute towards betterment of the society. The Company wishes to commit itself to contribute to the society in ways possible for the organization.
- DEFINITIONS:
| Act | Companies Act,2013 (as applicable),as amended and modified from time to time; |
|---|---|
| Areas of Interest/Objective | The focus areas / areas of interest as identified by the Company for Interest/Objective implementing CSR goals in accordance with the CSR Regulations and as specified in Schedule I hereto; |
| Board | Board of Directors of the Company; |
| Company | VRC CONSTRUCTIONS INDIA PRIVATE LIMITED |
| CSR | Corporate Social Responsibility; |
| CSR Commitment | In respect of a financial year, shall mean at least 2% (Two Percent)of the average Net Profits of the Company made during the 3 (Three) immediately preceding financial years or such minimum contribution as prescribed under the CSR Regulations, as amended from time to time; |
| CSR Policy | The CSR Policy of the Company, as amended from time to time; |
| CSR Regulations | Section 135of the Act (as amended from time to time), the CSR Rules(as Amended from time to time) and the notifications and circulars issued by the Ministry of Corporate Affairs from time to time collectively; |
| CSR Rules | The Companies (Corporate Social Responsibility) Rules,2014, as amended from time to time; |
| Net Profit | Shall have the meaning as prescribed in the CSR Rules; |
| Organizations | Such organizations including Non-Governmental Organizations (“NGO”) as permitted to receive funding in accordance with the CSR Regulations. |
- CSR PROJECTS, PROGRAMMES AND ACTIVITIES:
The Company may undertake various CSR projects, programs and activities from time to time. The Company may also contribute towards any existing or ongoing CSR projects, programs and activities. Such projects, programs and activities will be undertaken keeping in mind the CSR philosophy of the Company and in alignment with the permissible activities under the CSR Regulations. It shall beat the discretion of the Company to undertake, modify, amend, implement and/or cancel CSR projects, programs and activities from time to time as it deems fit.
- FOCUS AREAS:
Without prejudice to the generality of the aforesaid, the Company may (either independently or in collaboration with other entities or by contribution to NGO’s) undertake one or more of the following activities under the ambit of CSR:
- Especially among children, women, elderly and the differently abled, by: (i) providing monetary contributions to academic institutions for establishing endowment funds and chairs; (ii)providing, food, vehicles, technology products, mobiles, tablets and other facilities with the objective of assisting students in their studies and also contribute to the NGOs in various manner.
- Health Care Activities: Providing health care for visually impaired and physically challenged, creating awareness programmes, setting up of toilets in villages, helping anganwadies and facilitating them with basic amenities and setting up of mobile health vans for rural areas.
- Gender Equality and Empowerment of Women: Setting up homes and hostels for women and orphans, setting up old age homes, day care centers and such other facilities for senior citizens and promote measures for reducing in equalities faced by socially and economically back ward groups.
- Environmental Sustainability: Ensuring environmental sustainability, ecological balance, promotion of flora and fauna, animal welfare, agro forestry, conservation of natural resources and maintenance of quality of soil, air and water.
- Others: Any other projects, programs and activities falling within the permissible activities prescribed under the CSR Regulations and Schedule I hereto.
- MODE OF CARRYING OUT CSR ACTIVITIES:
- CSR Policy:-
The Company may carry out the CSR activities either on its own, or through a registered Trust or registered Society or through a Company registered under Section 8 of the Act or through one or more of the modes in such manner as it deems fit. Company may also collaborate with other Companies for undertaking projects, programs and activities in such manner as it deems fit and as approved by the Board.
In the event the Company contributes money to the corpus of a Trust/Society/Company, the Board will ensure that:
- The Trust/Society/Company has been created/incorporated exclusively for undertaking CSR Activities or such corpus of such Trust/Society/Company is created exclusively for a purpose relatable to a subject covered under CSR Regulations; and
- Such Company or Trust or Society shall have an established track record of at least 3 (Three) year in undertaking similar programs or projects
- The Company shall give preference to CSR activities being carried out in the local areas and are as around which it operates
- COMPOSITION AND RESPONSIBILITIES OF BOARD OF DIRECTORS:
- COMPOSITION:
As per Section 135(9) of the Companies Act, 2013, Where the amount to be spent by a company exceed Fifty Lakh rupees, the requirement under sub-section (1) for constitution of the Corporate Social Responsibility Committee is applicable. Therefore, the requirement of composition of CSR Committee is not applicable to our company.
The Board consists following members who monitor and formulate the CSR Policy:-
| Sl. No. | Name | DESIGNATION |
|---|---|---|
| 1 | Rajiv Kumar Gupta | Director |
| 2 | Ajay Kumar Bansal | Director |
| 3 | Mr. Anupam Kumar Singh | Working Member |
| 4 | Mr. Ravindra Singh Jayara | Working Member |
- OBJECTIVES OF THE BOARD OF DIRECTORS FOR CSR:
- To develop a long-term vision and strategy for CSR activities.
- To establish process mechanism for the implementation and monitoring the CSR activities in accordance with the CSR Regulations.
- To strive for economic development that positively impacts the society at large with a minimal resource foot print.
- RESPONSIBILITIES:
To achieve the above objectives, Board of Directors will have, interalia, the following roles, powers and responsibilities: –
i).To formulate a corporate social responsibility policy which shall indicate the activities to be undertaken by the Company as specified in Schedule VII of the Companies Act and the rules made thereunder and make any revisions there in as and when decided by the Board;
ii).To identify corporate social responsibility policy partners and corporate social responsibility policy programmes;
iii).To formulate an Annual Action Plan in pursuance to the CSR policy;
iv).To decide the amount of expenditure to be incurred for the corporate social responsibility activities and the distribution of the same to various corporate social responsibility programmes undertaken by the Company;
v).To delegate responsibilities to the corporate social responsibility team and supervise proper execution of all delegated responsibilities;
vi).To review and monitor the implementation of corporate social responsibility programmes and issuing necessary directions as required for proper implementation and timely completion of corporate social responsibility programmes; and
vii). To perform such other duties and functions as may require the Board of Directors to undertake to promote the corporate social responsibility activities of the Company and exercise such other powers as may be conferred.
- DECISION MAKING BY THE BOARD OF DIRECTORS:
- The Board shall act in a manner that is consistent with the provisions contained in this CSR Policy and the CSR Regulations.
- The Board shall endeavor to arrive at all decisions via consensus of all members. However, on occurrence of any event were the Board is unable to arrive at a consensus, the decision of the Chairperson of the Board shall be final.
- CSR SPENDING:
- The Company may, in every financial year, spend such amounts on its CSR activities as the Board may authorize from time to time.
- Any surplus arising out of CSR projects, programs and activities undertaken by the Company shall not form part of the business profits of the Company.
- MONITORING PROCESS:
Board shall monitor the implementation of various programs, projects and activities in such manner as it deems fit. Board shall also determine the manner of submission of information, reports, files, etc. by third parties as a part of the monitoring process. Board shall ensure that a transparent monitoring mechanism is put in place.
In the event the Company wishes to implement the CSR activities undertaken by it through are glistered Trust or Society or through a Company registered under section 8 of the Act, a report on the progress made by such Trust/Society/Company is to be submitted on a quarterly basis to the Board for its review and recommendations. The Board shall periodically review the progress made by the Company in implementing the CSR activities undertaken by it.
- REPORTING:
- The Board’s report shall include an annual report on CSR (containing particulars as required under the CSR Regulations), projects, programs and activities undertaken by the Company in the relevant financial year. The Board shall provide a responsibility statement on the implementation and monitoring of the CSR Policy and that it is incompliance with CSR philosophy of the Company and such statement shall form part of the Board’s Report.
- If the Company fails to spend the prescribed amount on CSR activities, the Board’s Report shall specify reasons for not spending the amount.
- This policy shall be disclosed on the website on the Company.
- EFFECTIVE DATE:
The Policy shall be effective from the date of approval of the Board of Directors of the Company.
- AMENDMENTS:
The Policy may be reviewed and amended from time to time by the Board of Directors.